Procurement and finance
Vendor onboarding, quotation comparison, invoice extraction, approval briefs, reconciliation, collections follow-up and management reporting.
Cyclotron AI Systems
AI and automation, built into the work you already run
We begin with one valuable process, work with the tools your team already trusts, and build a governed system that removes repetitive work without surrendering control.
The operating principle
The team should not manage a fleet of agents. The manual work should simply start getting handled.
One accountable owner can see what is running, pause it, change a permission and review every consequential decision.
Ways to engage
Start with evidence. Expand only when it works.
Each stage stands on its own. The first engagement is paid, fixed-scope and yours to keep, whether or not we build the system.
01
AI Process Audit
1–2 weeks
We map the workflow, establish the cost and risk baseline, rank the opportunities and define where AI, deterministic automation or no new software is the right answer.
Opportunity map, ROI baseline, risk boundaries and implementation blueprint.
02
Automation Sprint
3–5 weeks
One high-value workflow is connected, automated and placed into real use without forcing the team into a new operating surface unless the current one is genuinely broken.
A production workflow with ownership, exceptions, approvals and measurement.
03
AI Operating System Build
8–12 weeks
We connect multiple workflows, records and systems into one governed operating layer with focused agents working inside explicit permissions.
A secure, integrated system built around the way the company actually operates.
04
Managed AI Operations
Ongoing
We observe real usage, monitor failures and intervention rates, improve prompts and rules, and widen automation only when the evidence supports it.
Measured improvement, maintained integrations and a controlled path to greater autonomy.
High-value workflows
Where AI earns its place
We target work with a measurable baseline: cycle time, error rate, missed follow-up, rework, cash delay or management effort.
Operations and field work
Job intake, assignment, evidence capture, exception routing, daily summaries, escalation and cross-location coordination.
Commercial workflows
Lead qualification, estimation support, follow-up discipline, customer communication and clean handover into delivery.
Knowledge and documents
Permission-aware answers across contracts, SOPs, drawings and correspondence, with every answer tied to its source.
Proof before autonomy
Architecture, permissions and measurement come before agents.
We test against historical work where possible, keep consequential actions behind human approval, and widen autonomy only after the system demonstrates reliable performance.
- 01A defined action set for every agent
- 02Human approval before money, contracts, deletion or external commitments
- 03Deterministic code for calculations, policy and eligibility
- 04Permission-aware access to records and documents
- 05Audit history for every run, action and intervention
- 06Baseline metrics before implementation and outcome measurement after launch
Built around your stack
Keep the systems that already work.
We integrate with the operating environment your team already uses. A new application is introduced only when there is no sound system to build on, or when replacing one clearly reduces cost and friction.
- Spreadsheets
- Email and messaging
- ERP and accounting
- CRM
- Cloud storage
- Internal APIs
Start with one process
Show us the workflow costing you the most time, control or visibility.
We will tell you plainly what should be automated, what should remain human-controlled and whether AI is genuinely warranted.